- A Data Proprietor is a person in your L4 Department who also has a DocuSign User account. They could be an Administrator but they don't have to be. Their role is to advise anyone using your DocuSign departmental account about HOW to collect, store, and save or purge data. They advise on aspects of collecting any data but especially P3 and P4 data(link is external). They advise on appropriate storage of that data(link is external). Note that Box and Google Drive are NOT P4 Compliant storage options.
- How do I know if I would be a good Data proprietor? A data proprietor should be able to answer the question: How do I identify PII and how do I know what to do with it? If they cannot answer this question, that's a good sign they may not be a good fit to be a Data Proprietor
- A Data Proprietor is usually someone in an IT role, preferably someone who has a high level understanding of Secure Data management. They advise on retention policy as it relates to the data your department collects, and on best practices of recommending an API integration for storage in a suitable secure database. If Box, Google Drive or Perceptive Content are chosen, they would work with any team Users and Admins along with the Imagine/DocuSign team to set up that integration. Depending on that project's simplicity or complexity, that could take a month or year
- Read the Memorandum of Understanding to learn about the responsibilities a Data Proprietor accepts(link is external) responsibility for
